Admission to ED I-MEP² and registration with UGA (Collège Doctoral)
Admission and registration for 1st year
ATTENTION - BEFORE SENDING YOUR APPLICATION
> If the thesis begins between January and June, the average duration of a thesis being 36 months, and registration being based on an academic year (September 1 to August 31), the doctoral student will have to pay a 4th year of registration, as the defense will be held outside the deadlines allowing for flexibility in the final year of the thesis (more information at the bottom of the page*). [for info: administrative registration fees ≈ 500€ per year (including CVEC)].
> If you are already registered for the current year at another university (in France or abroad), or are planning to do so, please let us know before applying.
> If the thesis begins between January and June, the average duration of a thesis being 36 months, and registration being based on an academic year (September 1 to August 31), the doctoral student will have to pay a 4th year of registration, as the defense will be held outside the deadlines allowing for flexibility in the final year of the thesis (more information at the bottom of the page*). [for info: administrative registration fees ≈ 500€ per year (including CVEC)].
> If you are already registered for the current year at another university (in France or abroad), or are planning to do so, please let us know before applying.
1. List of 5 documents to be submitted
at ed-imep2@univ-grenoble-alpes.fr in the following order (numbering the files)
1- The "Encadrement_Accueil_Financement" form o(to be completed by your thesis director, who will forward it to your laboratory director) Download HERE
2- A Resume (including date of birth and nationality) with, if pertinent, a list of publications.
3- A copy of all Academic transcripts > bachelor's/master's/engineering degree= last 5 academic years
> Foreign Master's degree > read more below (1)
4- Copy of the Manuscript of the Master's final year intership
in case of confidentiality, see below (1)
5- Letter of motivation
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(1) Foreign diplomas : The application is evaluated in 2 stages: the candidate sends his/her admission (the 5 files listed above) to the Doctoral School, then the application is presented to the Doctoral College's CD3 Commission (Commission Dispenses, Dérogations Doctorales). Application to be sent 15 days before the CD3 (date available HERE)
(2) Confidentiality of your Master's thesis :
please provide at least the first page of your Master's thesis and proof of its confidentiality.
1- The "Encadrement_Accueil_Financement" form o(to be completed by your thesis director, who will forward it to your laboratory director) Download HERE
2- A Resume (including date of birth and nationality) with, if pertinent, a list of publications.
3- A copy of all Academic transcripts > bachelor's/master's/engineering degree= last 5 academic years
> Foreign Master's degree > read more below (1)
4- Copy of the Manuscript of the Master's final year intership
in case of confidentiality, see below (1)
5- Letter of motivation
----------------------------------------------------------------------
(1) Foreign diplomas : The application is evaluated in 2 stages: the candidate sends his/her admission (the 5 files listed above) to the Doctoral School, then the application is presented to the Doctoral College's CD3 Commission (Commission Dispenses, Dérogations Doctorales). Application to be sent 15 days before the CD3 (date available HERE)
(2) Confidentiality of your Master's thesis :
please provide at least the first page of your Master's thesis and proof of its confidentiality.
2. Creating an ADUM account
Once your application has been reviewed by the I-MEP² Doctoral School Direction, you will receive a confirmation e-mail inviting you to create your ADUM account.
When you create your account, fill in all the sections correctly (ask your thesis director to help you), then print out the Training Agreement and the Doctoral Charter.
Once signed by all parties (except the Doctoral School director), you will send these 2 documents to the I-MEP² Doctoral School by e-mail.
Please note: in the case of provisional admission "under reserve", you can create your ADUM account and follow the above procedure, but this does not mean that your application has been finalized. You will not be authorized to register at UGA until we have received the documents you were initially missing (you will be reminded of this by e-mail).
When you create your account, fill in all the sections correctly (ask your thesis director to help you), then print out the Training Agreement and the Doctoral Charter.
Once signed by all parties (except the Doctoral School director), you will send these 2 documents to the I-MEP² Doctoral School by e-mail.
Please note: in the case of provisional admission "under reserve", you can create your ADUM account and follow the above procedure, but this does not mean that your application has been finalized. You will not be authorized to register at UGA until we have received the documents you were initially missing (you will be reminded of this by e-mail).
3. Administrative enrolment
The Doctoral School will forward your registration authorization to the Doctoral College Registration Center, which will contact you by e-mail to inform you of the procedure (payment of the registration fee (administrative registration fees ≈ 500€ per year - including CVEC).
More information on administrative registration for 1st year thesis at UGA
More information on administrative registration for 1st year thesis at UGA
Re-enrolment in 2nd and 3rd year
Registration must be renewed every academic year until the thesis defense.
Re-enrolment in the thesis program takes place at the beginning of July, following the admission notice drawn up by members of the CSI (Comité de Suivi Individuel).
The doctoral student is responsible for having it signed by all parties (except the I-MEP² Doctoral School direction) and submitting it to the I-MEP² Doctoral School via ADUM.
If all parties agree, the doctoral student will receive an e-mail from ED I-MEP² indicating that he/she is authorized to re-register. The Doctoral College Registration Center will then contact the doctoral student to take further steps.
More information on administrative re-registration for a thesis at UGA
Re-enrolment in the thesis program takes place at the beginning of July, following the admission notice drawn up by members of the CSI (Comité de Suivi Individuel).
The doctoral student is responsible for having it signed by all parties (except the I-MEP² Doctoral School direction) and submitting it to the I-MEP² Doctoral School via ADUM.
If all parties agree, the doctoral student will receive an e-mail from ED I-MEP² indicating that he/she is authorized to re-register. The Doctoral College Registration Center will then contact the doctoral student to take further steps.
More information on administrative re-registration for a thesis at UGA
Doctoral students registered in 3rd year can organize their defense until the end of the calendar year (December 31) without having to organize a new CSI or re-register in 4th year*.
Re-registration for 4th year
Doctoral students (3rd Year) who defend their thesis between September 1 and December 31 do not have to re-register* (no CSI either).
However, if you defend your thesis after January 1, you will need to organize a new CSI (report to be submitted on ADUM) and re-register for 4th year. To find out how to organize the CSI, consult : CSI - Thesis Monitoring Committee
However, if you defend your thesis after January 1, you will need to organize a new CSI (report to be submitted on ADUM) and re-register for 4th year. To find out how to organize the CSI, consult : CSI - Thesis Monitoring Committee
*Article 5 of the decree of April 19, 2019 on registration fees in public higher education establishments under the authority of the MES allows doctoral students who postpone the defense of their thesis after the start of a new academic year (September 1 to December 31), to consider that they are still covered by the administrative registration made for the previous year.
Re-registration in 5th year and beyond
Doctoral students (4th Year) who defend their thesis between September 1 and December 31 do not have to re-register* (no CSI either).
However, if you defend your thesis on or after January 1, please contact the Doctoral School, as your re-registration will be subject to approval by the Doctoral College's Commission Dérogations Dispenses Doctorales (CD3).
However, if you defend your thesis on or after January 1, please contact the Doctoral School, as your re-registration will be subject to approval by the Doctoral College's Commission Dérogations Dispenses Doctorales (CD3).
Published on January 8, 2021
Updated on March 17, 2025
Updated on March 17, 2025
