Thesis defense: procedure

SCHEDULE OF THESIS DEFENSES DURING THE SUMMER PERIOD (July 28 to October 27, 2025) :

> Defense between July 28 and August 8, 2025:
Normal procedure = Adum defense request at least 10 weeks before the defense + submission of the finalized manuscript at least 8 weeks before the defense.
> Defense between August 11 and September 12, 2025:
- Adum defense request by May 26, 2025 at the latest
- Manuscript to be submitted to rapporteurs on ADUM by June 16 at the latest
- Rapporteurs must submit their reports by July 14 at the latest.
> Defense between September 15 and September 19, 2025:
Normal procedure = Adum defense request at least 10 weeks before the defense + submission of the finalized manuscript at least 8 weeks before the defense.
> Defense between September 22 and October 24, 2025:
- Adum defense request by July 1, 2025 at the latest
- Manuscrit has to be submitted on ADUM for the rapporteurs by July 24 at the latest
- Rapporteurs must submit their reports 4 weeks before your defense date.
> Defense after October 27, 2025:
Normal procedure = Adum defense request at least 10 weeks before the defense + submission of the finalized manuscript at least 8 weeks before the defense.

Thesis on articles :
The dissertation can be written in the classic form, or it can be based on scientific articles written during the dissertation: the article-based dissertation. If you opt for this type of thesis, it's up to you to follow the recommendations set out in this document, and to discuss with your supervisor whether this is the best format for you. It's also important to make sure that the rapporteurs are comfortable with this format, and to let them know when choosing the jury.
DEFENSE PROCEDURE
> You must declare your request to defend a thesis at least 10 weeks**  before the date of the defense on your personal ADUM space.
IMPORTANT: Doctoral students who defend their thesis between September 1 and December 31 do not have to re-register* (no CSI either).
However, if you defend your thesis on or after January 1, you will need to organize a new CSI and submit your report on ADUM.
 
ADUM tutorial for PhD students

ADUM tutorial for supervisors

IMPORTANT :
> *Article 5 of the decree of April 19, 2019 on registration fees in public higher education establishments under the authority of the MES allows doctoral students who postpone the defense of their thesis after the start of a new academic year (November 1 to December 31), to consider that they are still covered by the administrative registration made for the previous year.
> ** At this stage, if your manuscript has not yet been finalized, you can submit it as is (or submit a simple blank page) in order to start the Adum procedure. On the other hand, the finalized thesis must be submitted to ADUM between 10 and 8 weeks before the date of your defense, as this version will be sent to the rapporteurs and jury members at D-8 weeks.
> No later than 3 months after the defense, you must submit the final version of your thesis manuscript, in accordance with any corrections requested by the jury.
> When the manuscript is written in English, we ask you to include an extended abstract (with figures if necessary) of 5 to 10 pages, in French, in the final version of the thesis. This summary is compulsory..
> Before you can defend your thesis, you must have completed 120 hours of doctoral training, including the compulsory 'Research Ethics' course..
> the ADUM application does not allow you to declare more than 2 guests at the thesis defense. This is a software limitation independent of the I-MEP² Doctoral School.
> After your defense, if you would like to receive a certificate of completion and graduation, please contact the doctoral college's schooling department : scol-sts@univ-grenoble-alpes.fr
concerning the distribution of your thesis, you will find information HERE.

Documents to be downloaded by thesis directors to help you set up the jury:

Published on  January 8, 2021
Updated on April 2, 2025